Based on the experience of the pilot locations, it should take about 12 months to complete back file In the ECF, back files are ongoing case files that have not been scanned yet. However, there is no requirement that the scanning begin right away. We encourage you to do so since training is usually provided to scanning staff during the installation. You do not necessarily need to buy a new PC. DHS provides the scanner, software, and the PCI card that is installed in the scan station PC. Many agencies are using an existing worker's PC as the scan station PC.ĭo we have to start using the scanner right away after it's installed? The agency must provide a PC that meets the requirement in 3.3.2 Kofax 9 Recommended Hardware Requirements. Agencies should not upgrade the scanner software without state coordination.ĭoes the agency have to buy the PC for the scan station? The state will coordinate any scanner software upgrades if/when necessary. DHS Department of Health Services pays the annual software license maintenance fees.
The local agency owns the scanner and software after installation. That means the agency is responsible for any future maintenance.
Who owns the scanner and software once it's installed? 5.1.1 Scanner Installation/General ECF Project Questionsĥ.1.3 Document Codes or Indexing/Validationĥ.1.4 Document Retention and Document Destruction
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